Privacy Policy and Security Statement

Commitment to website privacy and responsible use of information
At electionz.com, we are committed to ensuring the privacy of any information we may receive from client organisations required to run their elections. The same applies to data we may receive during the course of running elections you may personally be involved with and also to data we may collect from visitors to our public web site. We understand how important the privacy of your personal information is to you.

The following statement has been developed in recognition that internet technologies and specifically, electionz.com's application of these, are rapidly evolving. This statement addresses privacy issues relevant to electionz.com's internet voting website, our public website and information provided to us by client organisations, including email addresses.

Should we change our website privacy statement for any reason, such changes will always be posted to this page. However, if you have any further questions relating to this privacy statement, please do not hesitate to email us info@electionz.com

Information we collect
We may gather the following information about our public website visitors -

- aggregated information collected by our web server or third party systems we subscribe to, for site traffic information.

Our public web site server collects the following types of information:

the number and location of site visitors
the date and time of visits
the number of pages viewed
technical information on browser connections
traffic patterns

In normal circumstances, this is anonymous statistical data and no attempt is made to identify users or their individual browsing activities. We use this aggregate data to evaluate our website performance and measure the interest in various areas of our site.

We may gather the following information from our secure internet voting web site -

the date and time of visits
the visitor's IP address
technical information on browser connections

Note that none of this information is linked to any votes cast, it is held separately and is used to monitor security, traffic flows and assist with troubleshooting any browser compatibility issues.

Information disclosure
We do not share the information we gather from either our secure internet voting site nor our public web site with any other party, outside electionz.com.

Cookies
Cookies are small pieces of information which can be stored on your hard drive (persistent cookies) or in memory (session cookies). The cookies we send to your PC cannot read your hard drive or command your computer to perform any action.

We use Persistent cookies for tracking traffic patterns to and from our public website. For more information on the tracking we use, refer to the Google Analytics section below.

Google Analytics
electionz.com uses Google Analytics website measurement software to help measure traffic patterns to, from, and within our public website. Note: we do not include this measurement software on any secure Online Voting website. The services are used to anonymously aggregate website statistics, such as number of page views, the number of unique visitors, time spent on our site, when visitors browser, and common entry and exit points into and from the website.
All information is aggregated by Google Analytics and provided to us to help us better understand usage of our public website – no individual visitors are identified. Google Analytics is a leader in the Internet industry and their systems have been adopted as an accepted interactive measurement standard amongst major Internet sites.
For further information about Google Analytics- click here, and for details of Google Analytics Privacy Policy, click here.

How does Google Analytics work?
Some of our public website pages are coded with a small piece of Google Analytics code that is transparent to you when you read that page. These pieces of code store cookies in your browser (if you have cookies enabled) which contain unique identifiers to allow us to track the number of unique visitors to the website. This information is collected and aggregated by Google Analytics and in no way can you be identified personally and no personal information is stored about you.
The Google Analytics code is not included on any of our secure Online Voting screens.

Email address
If you belong to one of our client organisations, they may provide us with your email address for us to advise you of information relating specifically, to an election eg call for nominations, reminder to vote, etc. We will not use your email address for any other purpose, nor make it available to any other party. Should you not wish to receive further emails from us, there is a convenient unsubscribe facility within each email we send you. We do however encourage you to participate in the election as your contribution is important.

Security of captured data and client supplied data
To prevent unauthorised access, maintain data accuracy and ensure appropriate use of any information, we have put in place physical, electronic and managerial processes to protect the information we collect via our websites.
For example, when receiving voting information through our Online Voting service, it is passed through a secure electionz.com server using encryption technology to ensure that this information is protected when being sent over the Internet.
Additionally, all stored customer information is protected from unauthorised access through the use of secure passwords, user log-ons and other security procedures.